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What is Workflow Management Software?

Workflow management software coordinates interactions between employees and software apps. It synchronizes the flow and interaction patterns across automated and human tasks. This expertise has improved over the course of the past 20 years. It has evolved from a technology that is embedded within individual systems to a middleware-like technology, shared as a utility across multiple platforms.

Workflow management technology is presented in specialized forms. For example, human workflow technology solutions place software controls around manual tasks to better manage and harmonize them. This category of workflow is separate from document and image-centric workflow, and assists interactions and steering with semi-structured content. Start by checking our leader Wrike, and other recommended solutions in this category.

Workflow Management Software

Top 12 Most Popular Workflow Management Software

Order by:
Wrike reviews
1.
Wrike

Our Score 9.5

User Satisfaction 99%

A robust workflow management software that enables you to create custom workflows and statuses. Read Reviews

bpm’online studio enterprise reviews
2.
bpm’online studio enterprise

Our Score 9.4

User Satisfaction 100%

Bpm'online studio enterprise is a complete BPM suite that allows companies to test, improve, and stay in control of their operations and adjust those to the modifying business environment. Read Reviews

monday.com reviews
3.
monday.com

Our Score 9.3

User Satisfaction 95%

2019 Webby awards winners for best productivity app monday.com is the easiest way for your team to plan, organize, and track projects. Globally loved by over 70,000 teams Read Reviews

ProjectManager reviews
4.
ProjectManager

Our Score 9.2

User Satisfaction 100%

A feature-rich online project management software for projects of any size and industries of all types. Read Reviews

KiSSFLOW reviews
5.
KiSSFLOW

Our Score 9.2

User Satisfaction 100%

KiSSFLOW is a software platform that takes a lightweight approach to BPM and helps business users easily design, create, and customize business applications. Read Reviews

Intervals reviews
6.
Intervals

Our Score 8.3

User Satisfaction 98%

Take control of your workflow with Intervals, a web-based time, task and project management software. Read Reviews

Nintex reviews
7.
Nintex

Our Score 9.1

User Satisfaction 100%

Nintex is a software app that offers workflow automation solutions for content management and collaboration platforms to automate their business processes. Read Reviews

Zapier reviews
8.
Zapier

Our Score 9.0

User Satisfaction 99%

Zapier is a popular platform that links various apps together to automate workflows easily so users can focus on more important aspects of their work. Read Reviews

Backlog reviews
9.
Backlog

Our Score 9.0

User Satisfaction 98%

A project management solution for developers and their non-technical teams, offering its task tracking and code collaboration tools. Read Reviews

QuickLaunch reviews
10.
QuickLaunch

Our Score 8.8

User Satisfaction 98%

QuickLaunch is a self-service Identity as a Service (IDaaS) application integration platform helping enterprises build a secure connection between their applications and devices. Read Reviews

Fusionmint reviews
11.
Fusionmint

Our Score 8.0

User Satisfaction 88%

Fusionmint provides cloud based platform for integrating SaaS applications. Businesses today use multiple SaaS applications to manage their operations more efficiently. Read Reviews

CANEA Workflow reviews
12.
CANEA Workflow

Our Score 6.5

User Satisfaction 100%

CANEA Workflow enables you to automate, quality assure, and speed up your company’s administrative processes. Read Reviews

How To Choose The Best Workflow Management Software

Workflow management tools can help to organize and streamline your business process. But how do you do educated comparisons to select a suitable app from the scores of programs out there? This buyer’s guide helps you by outlining the top features, benefits, and factors to consider to find the best business workflow management tools for your needs.

Get to know each product with free trial

A good way to start your search is by registering for the free trials offered by the best business workflow management software providers in the market. This will give you a chance to try out each product’s main features at no cost and also do a comparison of different platforms. You can start by finding out whether the following top tools offer a free trial or demo: TrackviainMotionLogicGatePerfectForms, and Tallyfy. These apps have been given impressive rankings in our workflow management software reviews. 

Targeted Businesses

  • Small and medium-sized companies can use this software to track and improve their business workflows.
  • Large enterprises and multinational corporations can use this system to track and execute a business process in real time.

Examples of Workflow Management Software

  • Trackvia: Workflow software for business. You can use TrackVia’s low-code platform to deliver customized mobile and web workflow apps easily and quickly.
  • inMotion: An all-in-one platform designed for the unique project management needs and workflows of creative and marketing teams. You can use the software to get a tangible value that boosts your business.
  • LogicGate: This solution enables companies to create agile enterprise process applications that deliver workflow automation and process efficiency. It helps organizations to reduce risks and compliance violations with its ‘agile GRC’ platform.
  • PerfectForms: You can create unique online forms for your website with this easy to use workflow software. PerfectForms enables anyone to create surveys, web forms, applications, and detailed reporting without writing any code.
  • Tallyfy: A process management app to track and improve any workflow. This platform ensures business processes are consistent and continuously improving.

Types of Workflow Management Software

There are three types of workflow management software tools: feature-based, integration-based, and technology-based.

  • In the feature-based model, workflow apps run from basic to advanced.
  • The integration-based model looks at how the workflow app is implemented or integrated within another platform.
  • The technology model looks at the technology upon which the solution is created.

Key Features of Workflow Management Software

  • WYSIWYG form designer: It is important to create a simple form that can be easily filled by users. Good quality tools offer a form designer that lets you view in real time what your form will look like for your users. They provide an intuitive and easy to use form designer that doesn’t need a consultant to help you learn to use it.
  • KPI-based reports: A robust KPI-based reporting feature enables you to see and analyze where obstacles are and where to focus your attention.
  • SLA status indicators: When you are automating several processes you need to know quickly which ones are on track and which ones need to be improved. The software uses color codes or a similar feature to inform you about the workflows you need to focus on.
  • Role-based access control: Business workflows have sensitive information that should not be accessed by all users. Workflow management systems enable you to customize what each user can see and edit based on their role.  

Benefits of Workflow Management Software

Mobile access

Workflow management software is web-based which gives employees easy access to data on any device with internet access. Good systems also offer an app for an offline workflow to enable users to keep working even when there is no internet connection. Another advantage is multiple employees can access the system simultaneously which boosts everyone’s productivity.

Revenue and reporting

Workflow management applications offer robust tools for business owners to evaluate jobs and associated expenses daily. They provide you up to date information every day, and you can also resolve any concerns early to compensate and improve margins. Reporting dashboards and tools allow you to see snapshots across your entire company, as well as drill down into minute details.

Cost-effective packages

Most workflow management software vendors offer month-to-month payment plans. You can pay a one-time activation fee for a new account that covers the expenses of the account, setup costs, and training. However, do your research beforehand to find about any additional fees apart from the monthly subscription.

Ease of use

Not all systems are easy to use even though they may offer good features. Therefore, check out the free trials of different apps to find out how easy they are to learn and use so that your employees have a short learning curve which enables them to quickly start using the system effectively.

Latest Trends

Simplicity is in

Many companies are using workflow management software to reduce technology options and to depend more on repeatable methods, checklists, and processes to create desired behaviors. The system helps them to use processes that are easy to create, modify, and update as needed, and can be managed by business users without needing the help of IT staff.

Focus on collaboration

Companies are using workflows to improve collaboration to boost productivity. They are utilizing process-driven tools to enable employees to create, share, and distribute together.

Less reliance on IT unit

Cloud-based workflow management apps have easy to use interfaces which means companies need less help from their IT unit to deploy, manage, and maintain systems and support users. Organizations are investing in solutions that provide interfaces and tools to help employees address most issues on their own which boosts decision-making and efficiency.

Potential Issues

Agreeing on methodology

As there are multiple business workflow management methodologies and tools available, it can be difficult for a company’s management to decide which one to use. For instance, in an organization, there may be Lean methodology and Six Sigma advocates as well as those who wish to combine the two. Therefore, it is important to get agreement on methodology and tooling and to adopt the chosen method to your company’s specific needs.

Improving your employees’ skills

It can be hard to find people who are skilled at using business workflow management software. Therefore, it is important to train your existing employees to learn and use the software properly. Companies need to invest time and effort to boost the skill level of employees in using the solution effectively which will result in greater efficiency and productivity.

List of Workflow Management Software Companies

Updated

Selected products (0)

1.
Wrike

Our Score 9.5

User Satisfaction 99%

A robust workflow management software that enables you to create custom workflows and statuses. Read Reviews

  • Pricing: free
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, Open API

2.
bpm’online studio enterprise

Our Score 9.4

User Satisfaction 100%

Bpm'online studio enterprise is a complete BPM suite that allows companies to test, improve, and stay in control of their operations and adjust those to the modifying business environment. Read Reviews

  • Pricing: by quote
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Quote-based
  • Customer Types: Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, On Premise, Open API

3.
monday.com

Our Score 9.3

User Satisfaction 95%

2019 Webby awards winners for best productivity app monday.com is the easiest way for your team to plan, organize, and track projects. Globally loved by over 70,000 teams Read Reviews

  • Pricing: $25
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, Open API

4.
KiSSFLOW

Our Score 9.2

User Satisfaction 100%

KiSSFLOW is a software platform that takes a lightweight approach to BPM and helps business users easily design, create, and customize business applications. Read Reviews

  • Pricing: $9
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, Open API

5.
ProjectManager

Our Score 9.2

User Satisfaction 100%

A feature-rich online project management software for projects of any size and industries of all types. Read Reviews

  • Pricing: $15
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based, Windows Mobile
  • Pricing Model: Monthly payment
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

6.
Nintex

Our Score 9.1

User Satisfaction 100%

Nintex is a software app that offers workflow automation solutions for content management and collaboration platforms to automate their business processes. Read Reviews

  • Pricing: $625
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

7.
Zapier

Our Score 9.0

User Satisfaction 99%

Zapier is a popular platform that links various apps together to automate workflows easily so users can focus on more important aspects of their work. Read Reviews

  • Pricing: $20
  • Devices Supported: Windows, Mac, Web-based
  • Pricing Model: Monthly payment, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted

8.
Backlog

Our Score 9.0

User Satisfaction 98%

A project management solution for developers and their non-technical teams, offering its task tracking and code collaboration tools. Read Reviews

  • Pricing: $35
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Free, Monthly payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted, On Premise, Open API

9.
Orchestly

Our Score 9.0

User Satisfaction 97%

Manages, automates, and optimizes the design and implementation of business processes from data capture to task assignments to scheduling. Read Reviews

  • Pricing: $8
  • Devices Supported: Web-based
  • Pricing Model: Free, Monthly payment, Annual Subscription
  • Customer Types: Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

10.
QuickLaunch

Our Score 8.8

User Satisfaction 98%

QuickLaunch is a self-service Identity as a Service (IDaaS) application integration platform helping enterprises build a secure connection between their applications and devices. Read Reviews

  • Pricing: $1
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based, Windows Mobile
  • Pricing Model: Annual Subscription, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, On Premise, Open API

Our Score Read More

Our website makes use of our special SmartScore™ method to test all the products in the Workflow Management Software category in orded to help you choose the best possible software. It takes into consideration the following elements: key features, collaboration capabilities, custom elements, integrations with other services, how easy a software is to use and learn, customer support, how secure a software is, support for mobile devices, scores in other media. Currently, Wrike is the leader in this category and is recommended by our experts. Following detailed examination it got the best results among its competitors and our reviewers strongly suggest that you include it as one of the alternatives for your company.

User Satisfaction Read More

A look at general user satisfaction with the software in our Workflow Management Software category based on our unique algorythm that analyzes user reviews, comments and opinions across a broad set of social media platforms in order to help you make an educated investment decision.

99%

100%

95%

100%

100%

100%

99%

98%

97%

98%

Pricing Read More

Each vendor in the Workflow Management Software category will provide a different group of pricing packages for its product and every plan will include a varied group of features. Below we list the general pricing for the most affordable package offered for each product. Keep in mind that advanced features may cost extra.

free

by quote

$25

$9

$15

$625

$20

$35

$8

$1

Devices Supported Read More

An analysis of what type of devices and operating systems are supported by the listed B2B solutions in the Workflow Management Software category, including mobile platforms and web-based solutions.

Windows

Android

iPhone/iPad

Mac

Web-based

Laguages Supported Read More

Check what languages and geographies are served by the popular B2B services in the Workflow Management Software category, including solutions aimed at international markets and prepared for multi-cultural groups of employees.

Pricing Model Read More

Learn which pricing plans are provided by the vendors in the Workflow Management Software category to see which one matches your business requirements and expenses best. Be aware that specific apps can support free or freemium accounts for you to try out first.

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Customer Types Read More

An overview of what groups of customers a specific B2B solution in the Workflow Management Software category is designed for, from small businesses and non-profits to large enterprises.

Small Business

Large Enterprises

Medium Business

Freelancers

Deployment Read More

A summary of what styles of service deployement are offered by every B2B vendor in the Workflow Management Software category. While the majority of modern SaaS solutions are cloud-based some solutions may offer an on-site deployment model too.

Cloud Hosted

On Premise

Open API

Post by Louie Andre