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What is Workflow Management Software?

Workflow management software coordinates interactions between employees and software apps. It synchronizes the flow and interaction patterns across automated and human tasks. This expertise has improved over the course of the past 20 years. It has evolved from a technology that is embedded within individual systems to a middleware-like technology, shared as a utility across multiple platforms.

Workflow management technology is presented in specialized forms. For example, human workflow technology solutions place software controls around manual tasks to better manage and harmonize them. This category of workflow is separate from document and image-centric workflow, and assists interactions and steering with semi-structured content. Start by checking our leader monday.com, and other recommended solutions in this category.

Workflow Management Software

Top 13 Most Popular Workflow Management Software

Order by:
monday.com reviews
1.
monday.com

Our Score 9.6

User Satisfaction 99%

An industry-leading collaboration and communication app for on-site and remote work teams. This software offers a collaboration-first interface that allows users to build Boards with a wide variety of powerful columns. With this flexibility, the software allows teams to handle any type of project. The platform also seamlessly integrates with third-party apps to ensure easier adoption. Read Reviews

READ REVIEW
Wrike reviews
2.
Wrike

Our Score 9.5

User Satisfaction 99%

A robust workflow management software that enables you to create custom workflows and statuses. Read Reviews

READ REVIEW
Trello reviews
3.
Trello

Our Score 9.4

User Satisfaction 97%

Organize anything with boards, lists, and cards. All your data is saved in the cloud so you can work with anyone, anywhere, anytime, and any way you like. Read Reviews

READ REVIEW
Jira reviews
4.
Jira

Our Score 9.3

User Satisfaction 97%

Jira is a project management software that is quite popular among many companies including top brands such as eBay and Cisco. Read Reviews

READ REVIEW
Studio Creatio Enterprise reviews
5.
Studio Creatio Enterprise

Our Score 9.3

User Satisfaction N/A

A complete BPM suite that improves business operations and adjusts processes to the changing business environment. Read Reviews

READ REVIEW
Atlassian Confluence reviews
6.
Atlassian Confluence

Our Score 9.1

User Satisfaction 98%

Collaboration software that lets you tailor your workspace through customized pages for easier knowledge sharing, more efficient collaboration, and improved user engagement. Read Reviews

READ REVIEW
ProjectManager reviews
7.
ProjectManager

Our Score 9.2

User Satisfaction 100%

An online project management software packed with features for industries of all types and projects of any size. An easy-to-use interface with drag-and-drop functions ensures that users can easily adjust due dates when needed. Chat and discussion features facilitate easier collaboration. Managers will also be able to compare projects' actual vs. planned progress to ensure maximum productivity. Read Reviews

READ REVIEW
ActiveBatch reviews
8.
ActiveBatch

Our Score 8.8

User Satisfaction 97%

A cross-platform workflow automation tool that can handle job scheduling and workload distribution and management. Read Reviews

READ REVIEW
HoneyBook reviews
9.
HoneyBook

Our Score 9.1

User Satisfaction 97%

An all-in-one business management tool that helps small businesses and freelancers manage their workflow. Read Reviews

READ REVIEW
KiSSFLOW reviews
10.
KiSSFLOW

Our Score 9.2

User Satisfaction 100%

KiSSFLOW is a software platform that takes a lightweight approach to BPM and helps business users easily design, create, and customize business applications. Read Reviews

READ REVIEW
Orchestly reviews
11.
Orchestly

Our Score 9.0

User Satisfaction 97%

Manages, automates, and optimizes the design and implementation of business processes from data capture to task assignments to scheduling. Read Reviews

READ REVIEW
Fusionmint reviews
12.
Fusionmint

Our Score 8.0

User Satisfaction 88%

Fusionmint provides cloud based platform for integrating SaaS applications. Businesses today use multiple SaaS applications to manage their operations more efficiently. Read Reviews

CANEA Workflow reviews
13.
CANEA Workflow

Our Score 6.5

User Satisfaction 100%

CANEA Workflow enables you to automate, quality assure, and speed up your company’s administrative processes. Read Reviews

How To Choose The Best Workflow Management Software

Workflow management tools can help to organize and streamline your business process. But how do you do educated comparisons to select a suitable app from the scores of programs out there? This buyer’s guide helps you by outlining the top features, benefits, and factors to consider to find the best business workflow management tools for your needs.

Get to know each product with free trial

A good way to start your search is by registering for the free trials offered by the best business workflow management software providers in the market. This will give you a chance to try out each product’s main features at no cost and also do a comparison of different platforms. You can start by finding out whether the following top tools offer a free trial or demo: TrackviainMotionLogicGatePerfectForms, and Tallyfy. These apps have been given impressive rankings in our workflow management software reviews. 

Targeted Businesses

  • Small and medium-sized companies can use this software to track and improve their business workflows.
  • Large enterprises and multinational corporations can use this system to track and execute a business process in real time.

Examples of Workflow Management Software

  • Trackvia: Workflow software for business. You can use TrackVia’s low-code platform to deliver customized mobile and web workflow apps easily and quickly.
  • inMotion: An all-in-one platform designed for the unique project management needs and workflows of creative and marketing teams. You can use the software to get a tangible value that boosts your business.
  • LogicGate: This solution enables companies to create agile enterprise process applications that deliver workflow automation and process efficiency. It helps organizations to reduce risks and compliance violations with its ‘agile GRC’ platform.
  • PerfectForms: You can create unique online forms for your website with this easy to use workflow software. PerfectForms enables anyone to create surveys, web forms, applications, and detailed reporting without writing any code.
  • Tallyfy: A process management app to track and improve any workflow. This platform ensures business processes are consistent and continuously improving.

Types of Workflow Management Software

There are three types of workflow management software tools: feature-based, integration-based, and technology-based.

  • In the feature-based model, workflow apps run from basic to advanced.
  • The integration-based model looks at how the workflow app is implemented or integrated within another platform.
  • The technology model looks at the technology upon which the solution is created.

Key Features of Workflow Management Software

  • WYSIWYG form designer: It is important to create a simple form that can be easily filled by users. Good quality tools offer a form designer that lets you view in real time what your form will look like for your users. They provide an intuitive and easy to use form designer that doesn’t need a consultant to help you learn to use it.
  • KPI-based reports: A robust KPI-based reporting feature enables you to see and analyze where obstacles are and where to focus your attention.
  • SLA status indicators: When you are automating several processes you need to know quickly which ones are on track and which ones need to be improved. The software uses color codes or a similar feature to inform you about the workflows you need to focus on.
  • Role-based access control: Business workflows have sensitive information that should not be accessed by all users. Workflow management systems enable you to customize what each user can see and edit based on their role.  

Benefits of Workflow Management Software

Mobile access

Workflow management software is web-based which gives employees easy access to data on any device with internet access. Good systems also offer an app for an offline workflow to enable users to keep working even when there is no internet connection. Another advantage is multiple employees can access the system simultaneously which boosts everyone’s productivity.

Revenue and reporting

Workflow management applications offer robust tools for business owners to evaluate jobs and associated expenses daily. They provide you up to date information every day, and you can also resolve any concerns early to compensate and improve margins. Reporting dashboards and tools allow you to see snapshots across your entire company, as well as drill down into minute details.

Cost-effective packages

Most workflow management software vendors offer month-to-month payment plans. You can pay a one-time activation fee for a new account that covers the expenses of the account, setup costs, and training. However, do your research beforehand to find about any additional fees apart from the monthly subscription.

Ease of use

Not all systems are easy to use even though they may offer good features. Therefore, check out the free trials of different apps to find out how easy they are to learn and use so that your employees have a short learning curve which enables them to quickly start using the system effectively.

Latest Trends

Simplicity is in

Many companies are using workflow management software to reduce technology options and to depend more on repeatable methods, checklists, and processes to create desired behaviors. The system helps them to use processes that are easy to create, modify, and update as needed, and can be managed by business users without needing the help of IT staff.

Focus on collaboration

Companies are using workflows to improve collaboration to boost productivity. They are utilizing process-driven tools to enable employees to create, share, and distribute together.

Less reliance on IT unit

Cloud-based workflow management apps have easy to use interfaces which means companies need less help from their IT unit to deploy, manage, and maintain systems and support users. Organizations are investing in solutions that provide interfaces and tools to help employees address most issues on their own which boosts decision-making and efficiency.

Potential Issues

Agreeing on methodology

As there are multiple business workflow management methodologies and tools available, it can be difficult for a company’s management to decide which one to use. For instance, in an organization, there may be Lean methodology and Six Sigma advocates as well as those who wish to combine the two. Therefore, it is important to get agreement on methodology and tooling and to adopt the chosen method to your company’s specific needs.

Improving your employees’ skills

It can be hard to find people who are skilled at using business workflow management software. Therefore, it is important to train your existing employees to learn and use the software properly. Companies need to invest time and effort to boost the skill level of employees in using the solution effectively which will result in greater efficiency and productivity.

List of Workflow Management Software Companies

Updated

Selected products (0)

1.
monday.com

Our Score 9.6

User Satisfaction 99%

An industry-leading collaboration and communication app for on-site and remote work teams. This software offers a collaboration-first interface that allows users to build Boards with a wide variety of powerful columns. With this flexibility, the software allows teams to handle any type of project. The platform also seamlessly integrates with third-party apps to ensure easier adoption. Read Reviews

READ REVIEW
  • Pricing: $39
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, Open API

2.
Wrike

Our Score 9.5

User Satisfaction 99%

A robust workflow management software that enables you to create custom workflows and statuses. Read Reviews

READ REVIEW
  • Pricing: free
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, Open API

3.
Trello

Our Score 9.4

User Satisfaction 97%

Organize anything with boards, lists, and cards. All your data is saved in the cloud so you can work with anyone, anywhere, anytime, and any way you like. Read Reviews

READ REVIEW
  • Pricing: $9.99
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based, Windows Mobile
  • Pricing Model: Free, Monthly payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted, Open API

4.
Studio Creatio Enterprise

Our Score 9.3

User Satisfaction N/A%

A complete BPM suite that improves business operations and adjusts processes to the changing business environment. Read Reviews

READ REVIEW
  • Pricing: $25
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Quote-based
  • Customer Types: Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, On Premise, Open API

5.
Jira

Our Score 9.3

User Satisfaction 97%

Jira is a project management software that is quite popular among many companies including top brands such as eBay and Cisco. Read Reviews

READ REVIEW
  • Pricing: $7
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Free, Monthly payment, One-time payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, On Premise

6.
KiSSFLOW

Our Score 9.2

User Satisfaction 100%

KiSSFLOW is a software platform that takes a lightweight approach to BPM and helps business users easily design, create, and customize business applications. Read Reviews

READ REVIEW
  • Pricing: $9
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, Open API

7.
ProjectManager

Our Score 9.2

User Satisfaction 100%

An online project management software packed with features for industries of all types and projects of any size. An easy-to-use interface with drag-and-drop functions ensures that users can easily adjust due dates when needed. Chat and discussion features facilitate easier collaboration. Managers will also be able to compare projects' actual vs. planned progress to ensure maximum productivity. Read Reviews

READ REVIEW
  • Pricing: $15
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based, Windows Mobile
  • Pricing Model: Monthly payment
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

8.
Nintex

Our Score 9.1

User Satisfaction 100%

Nintex is a software app that offers workflow automation solutions for content management and collaboration platforms to automate their business processes. Read Reviews

  • Pricing: $625
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

9.
Atlassian Confluence

Our Score 9.1

User Satisfaction 98%

Collaboration software that lets you tailor your workspace through customized pages for easier knowledge sharing, more efficient collaboration, and improved user engagement. Read Reviews

READ REVIEW
  • Pricing: $5
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, One-time payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, On Premise

10.
Backlog

Our Score 9.1

User Satisfaction 98%

An online all-in-one solution dedicated to the rare combination of project and code management. Backlog is created specifically for teams involved in software development. It combines project tracking and developer tools in one platform, as well as a powerful bug tracking feature that outlines and organizes reported issues for the developer teams to follow easily. Its simple and straightforward interface helps the collaboration process with non-developer teams faster and easier. When it comes to managing documents, Backlog’s file-sharing tool secures all relevant documents (uploaded or attached to the comments) in one place. Read Reviews

  • Pricing: $35
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Free, Monthly payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted, On Premise, Open API

Our Score Read More

Our platform utilizes our certified SmartScore™ mode to examine all the solutions in the Workflow Management Software category to help you decide on the best possible software. It compares and contrasts the following elements: cruscial functionalities, collaboration features, customization, available integrations, intuitiveness, customer support, how secure a software is, support for smartphones and tablets, media rating. Currently, monday.com is the leader in this category and we gave it the highest score in our tests. After extensive testing it received the best results among its competitors and our experts strongly suggest that you include it as one of the choices for your business.

User Satisfaction Read More

A summary of overall user satisfaction with the services in our Workflow Management Software category based on our unique algorythm that finds user reviews, comments and opinions across a broad set of social media platforms to help you make an educated investment choice.

99%

99%

97%

N/A

97%

100%

100%

100%

98%

98%

Pricing Read More

Every vendor in the Workflow Management Software category will provide a different group of pricing packages for its product and every plan will include a different group of tools. Below we list the overal pricing for the most affordable package provided for each service. Keep in mind that advanced features may cost extra.

$39

free

$9.99

$25

$7

$9

$15

$625

$5

$35

Devices Supported Read More

An overview of what kind of devices and operating systems are supported by these B2B tools in the Workflow Management Software category, including mobile platforms and web-based solutions.

Windows

Android

iPhone/iPad

Mac

Web-based

Laguages Supported Read More

Learn what languages and geographies are served by the top B2B apps in the Workflow Management Software category, including services designed for international markets and prepared for multi-cultural groups of employees.

Pricing Model Read More

Learn which pricing packages are supported by the vendors in the Workflow Management Software category to check which one fits your business requirements and budget best. Keep in mind that some software can offer free or freemium accounts for you to try out first.

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Customer Types Read More

An analysis of which types of customers a selected B2B software in the Workflow Management Software category aims for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business

Freelancers

Deployment Read More

A summary of what styles of service deployement are offered by each B2B vendor in the Workflow Management Software category. Even though almost all modern SaaS services are cloud-based certain services might offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API